success story

Enhancing healthcare with SAP Business Suite for the Medical College of Virginia Foundation

Business outcomes

99%
faster report generation
85.7%
faster payment transactions
99.8%
reduced time for fund balance queries

About the client

Founded in 1949, the Medical College of Virginia (MCV) Foundation supports VCU Health campus in Richmond, Virginia, providing philanthropy, financial stewardship, communications, and collaboration for eight academic and healthcare entities. The organization manages 2,200 funds that provide scholarships, professorships, research funding, and program resources to the MCV Campus partners. The foundation also builds strong relationships with donors and communicates about cutting-edge research, education, and patient care delivered by VCU Health.

     

 

MCVF-Logo

 

Key challenges and business goals

With its legacy business system, the MCV Foundation struggled to complete basic financial tasks, including auditing and book closings, in a timely manner. Some of the major challenges were:

  • Slow performance of legacy business systems, making it difficult to manage growth of charitable funds
  • Time-consuming, manual processes, compromising users’ ability to complete tasks on time
  • Inability to deliver forward-looking strategic information and provide valuable financial insights to stakeholders

MCV Foundation’s goals included a modern, cloud-based scalable  solution that can keep up with the organization’s financial growth, as well as help the team deliver forward-looking strategic information for campus executives, deans of schools, and other financial decision-makers.

Key challenges

The solution

With the help of Nagarro, the MCV Foundation discovered the power and scalability of SAP Cloud ERP, the unified suite of products in SAP Business Suite, and the licensing flexibility of SAP BTP. This combination of functional depth, integration strength, and long-term value guided the foundation’s decision to select SAP as its enterprise platform of choice. Using a fit-to-standard approach, Nagarro deployed the SAP solutions in just nine months.

To further streamline operations, Nagarro used SAP BTP to build a new, fully integrated portal that enables:

  • Reimbursement applications with intuitive workflows for users
  • Vendor onboarding forms with guided processes and validation
  • Comprehensive travel and expense functionality with SAP Concur solutions
Within weeks, the new unified suite was handling transactions and reporting. Today, the foundation uses the core financial modules of SAP Cloud ERP (general ledger, accounts payable/receivable) plus SAP Concur for travel and expense management. Employees and vendors access everything through a single portal, eliminating the need to log into multiple systems.
Piecing together 4 puzzle blocks showing SAP upgrades

Results

The MCV Foundation has gained significant value from its SAP solutions. Increased process efficiency has accelerated organization's ability to pay bills and invoices. Users now find it much easier to manage and report on the organization’s funds. A fund balance query that once took 5-10 minutes now loads results in just 5-10 seconds.

Other value-driven results include:

  • Increased process efficiency, accelerated payment of bills and invoices, and simplified ability to report on funds
  • Elimination of manual effort needed to input data through integrated SAP solutions
  • Ability to handle more funds, donors, vendors, and programs without any complexity or additional resources
  • Estimated savings of tens of thousands of dollars annually on server purchases and management costs

  • Better transparency into available budgets and funding for external constituents

Professionals in conference room with Analytics chart on the digital screen depicting SAP Analytics

Why Nagarro & SAP?

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The perfect mix of SAP capabilities such as SAP Cloud ERP,  SAP Concur, and SAP BTP resulted in scalable growth for evolving needs.

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Nagarro’s SAP expertise helped in delivering an affordable, cloud-first, fit-to-standard solution with a fully integrated custom portal built on SAP BTP.

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Rapid deployment of SAP solutions by a team of experienced experts led to a complete implementation of the solution in just nine months.

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​SAP Business Suite, SAP Cloud ERP, and the tools built using SAP BTP helped us accelerate our financial processes. We can accomplish more tasks faster without adding staff.

David Silver
CPA MBA CHFP, Vice President for Finance and Administration and Chief Financial Officer
Medical College of Virginia Foundation
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