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The invoice scanner. The first fully integrated&nbsp;
invoice scanner solution for SAP S/4 HANA.&nbsp;&nbsp;

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Automated, accurate and accelerated.&nbsp;
An add-on from Nagarro. 

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Hi, I am Chris&nbsp;and today I'm introducing you to the first fully&nbsp;
integrated invoice scanner for SAP S/4HANA. 

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This&nbsp;invoice scanner digitalizes the whole process&nbsp;
of the invoices, from where I get my invoices,&nbsp;&nbsp;

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until it's processed and paid in the end. There&nbsp;
are two main apps for the scanner. The first one&nbsp;&nbsp;

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is the invoice scanner S/4HANA and the second&nbsp;
one is the invoice scanner monitor. I have the&nbsp;&nbsp;

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possibility to integrate different channels, to&nbsp;
get an invoice into the system. For example I&nbsp;&nbsp;

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can integrate a mailbox to read the invoices&nbsp;
from the mails or I can integrate electronic&nbsp;&nbsp;

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invoices like EDI or X-Invoice. The basic&nbsp;
version of the invoice scanner is to manually&nbsp;&nbsp;

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upload the invoices. So I'm going to do that. I'm&nbsp;
starting with a click on the app invoice scanner&nbsp;S/4HANA.&nbsp;

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The company code is already prefilled&nbsp;
and I can add some additional information.&nbsp;

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Now&nbsp;let's upload an invoice. I press upload and&nbsp;
the folder structure opens so I can start the upload.

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 A success message is shown down here and&nbsp;
everything is done in the first app. 

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Now I choose&nbsp;&nbsp;the second app the invoice scanner monitor.&nbsp;
Down here I have all the invoices, that have&nbsp;&nbsp;

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been uploaded by the scanner. There are different&nbsp;
informations here like the PDF document name,&nbsp;&nbsp;

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the company code, the scanning status, the supplier&nbsp;
invoice number and some other information.&nbsp;&nbsp;

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In the invoice scanner monitor I have a lot of&nbsp;
functionalities, that help me to find the right invoices.

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So for example there is a search button&nbsp;
where I can search for everything that is listed in here.

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Also I can use the filter here to select&nbsp;
for example a company code as a filter and receive&nbsp;&nbsp;

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only the invoices that are filtered by my choices.&nbsp;
I can also sort things by different criteria and&nbsp;&nbsp;

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I can export the invoice to excel. So now I choose&nbsp;
the invoice, which I just uploaded. Up here in the&nbsp;&nbsp;

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header are all the same data shown as before.&nbsp;
Here I have the supplier invoice number and&nbsp;&nbsp;

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I can jump directly to the invoice receipt in&nbsp;
the SAP standard app "supplier invoice".&nbsp;&nbsp;

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Then we have three fields: the gross invoice amount the&nbsp;
invoicing party and the invoice status.&nbsp;&nbsp;

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Those fields are dynamical so whenever I change it in&nbsp;
the invoice receipt this will also be changed&nbsp;&nbsp;

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here in the monitor. All the invoices are brought&nbsp;
into the system with the status entered and held.&nbsp;&nbsp;

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Below is the supplier master data. There's the name&nbsp;
of the the supplier, the address, the country,

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the VAT number or tax number, which is very important, and&nbsp;
all the IBANs, that are on the invoice.

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That data&nbsp;was recognized by the scanner from the invoice&nbsp;
and is used to compare with the supplier master&nbsp;&nbsp;

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data in the S/4 system. If the scanner can find&nbsp;
any supplier, that has the same VAT number or the&nbsp;&nbsp;

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same IBAN or name and address combination, then&nbsp;
it takes that supplier as the invoicing party.&nbsp;&nbsp;

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So if the master data is well maintained, then the&nbsp;
scanner determines the suppliers all by itself&nbsp;&nbsp;

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and there's no work to be done there. If I scroll&nbsp;
further down, there's a file preview and on the&nbsp;&nbsp;

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right side I find the invoice details: At first the&nbsp;
document type, which is a supplier invoice.&nbsp;&nbsp;

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Then we have again the company code, the supplier and we&nbsp;
also see the invoice number, the invoice amount,&nbsp;&nbsp;

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the currency and the invoice date, which we can&nbsp;
compare to the original invoice. Then we have two&nbsp;&nbsp;

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little check marks: The first one is compress items.&nbsp;
There can be invoices with hundreds of positions.&nbsp;

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If all positions are assigned to the same cost&nbsp;
center, then these can be compressed to one item.&nbsp;&nbsp;

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The option can be activated on company code or&nbsp;
supplier level, so that all positions with the&nbsp;&nbsp;

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same tax code are summed up to one position. The&nbsp;
second check mark is reverse charge. If reverse&nbsp;&nbsp;

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charge tax code is detected on the invoice, then&nbsp;
the scanner can also detect this reverse charge tax code.&nbsp;

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At the bottom I have the items that are&nbsp;
on the invoice. I can also see the quantity,&nbsp;&nbsp;

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the units, the price and the tax rate. Finally let's&nbsp;
take a look at the invoice receipt &nbsp;&nbsp;

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in the SAP standard app "supplier invoice". So I'll click&nbsp;
on the hyperlink, a second window opens and I´m&nbsp;&nbsp;

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directly in the supplier invoice receipt. All&nbsp;
the data is already entered and now I can check&nbsp;&nbsp;

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everything: Check the G/L account items and the tax.&nbsp;
The G/L accounts and the cost center were prefilled&nbsp;&nbsp;

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based on historical data. The scanner checks the&nbsp;
G/L account assignments of the last 100 invoices&nbsp;&nbsp;

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of that supplier. The most used G/L account will&nbsp;
then be selected. Of course it is also possible&nbsp;&nbsp;

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to change that. At the bottom you also have the&nbsp;
original PDF document attached to the invoice.&nbsp;

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So if I have an external archive maintained at my&nbsp;
system, then it is also directly stored into this&nbsp;&nbsp;

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external archive. At the end I can just post the&nbsp;
invoice and that's it.

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The first fully integrated&nbsp;invoice scanner solution for SAP S/4HANA. Automated&nbsp;
accurate and accelerated. An add-on from Nagarro